CLINICALS CONNECT
CLINICALS CONNECT+
eCHECKLIST
PROGRAM POLICY
NOTE: ALL documents must be submitted AT LEAST 30 DAYS PRIOR to the start of MD5+ Clinicals Pre-Clerkship and Clinical Clerkships.
NOTE: The Clinical Student Credentials File must have a status of current and complete AT LEAST 30 DAYS PRIOR to the start of Clinicals Pre-Clerkship and each Clinical Clerkship.
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Submit the GME PHOTO as JPG ONLY**
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​Submit all other documents as PDFs
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Submit each document Facing Right-Side Up
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Submit each document with a Title as Specified
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Documents submitted without the Proper File Labels above will NOT be accepted.
CLINICALS CONNECT+ eCHECKLIST:
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1) BACKGROUND CHECK
*Must be updated every year, 30 days prior to expiring.
*Document cannot expire during the course of the rotation.
*Follow instructions located on Background Check Site.
*Must be NATIONAL BACKGROUND REPORT:
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BACKGROUND CHECK for Canadian Students
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BACKGROUND CHECK for All Other Students
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2) 10-PANEL DRUG SCREEN*
*Urine or blood is acceptable.
*Must be updated every year, 30 days prior to expiring.
*Document cannot expire during the course of the rotation.
*Title the PDF: Lastname.Firstname - DRUG SCREEN
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3) PPD*
*Must be no more than a year old.
*Must be updated every year, 30 days prior to expiring.
*Chest X-ray good for 2 years from date of service.
*Document cannot expire during the course of the rotation.
*Title the PDF: Lastname.Firstname - PPD
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4) COVID-19 VACCINATION CARD*
*Must have a completed series.
*Boosters are not required, but are encouraged.
*Students with a religious or medical condition that
prevents them from taking the vaccine must
provide a letter from either their religious leader
(pastor, priest, etc) or physician, on letterhead,
with contact information.
*Title the PDF: Lastname.Firstname - COVID-19 CARD
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5) SEASONAL FLU SHOT*
*Should be updated by 9/15 (Sept 15th) each year.
*Students with a religious or medical condition that
prevents them from taking the seasonal flu shot must
provide a letter from either their religious leader
(pastor, priest, etc) or physician, on letterhead,
with contact information.
*Title the PDF: Lastname.Firstname - FLU SHOT
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6) IMMUNIZATIONS*
*Proof of DPT (Diphtheria, Pertussis, and Tetanus) series
with one booster within the past 10 years; AND
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*Titers with Lab Values for:
MMR (Measles, Mumps, Rubella)
Varicella
Hepatitis B
*Title the PDF: Lastname.Firstname - IMMUNIZATIONS
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7) CURRENT-TO-DATE 2025 CV*
*Title the PDF: Lastname.Firstname - CV
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8) CURRENT 2025 GME PHOTO - JPG ONLY**
*Photo is for badges and rotation composite.
*White Lab Coat.
*Must stand against solid White or Beige background.
*Photos not following instructions will be rejected.
*Must be saved and sent as JPG ONLY**
*Title the JPG: Lastname.Firstname - GME PHOTO
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9) COPY OF HEALTH INSURANCE CARD*
*Title the PDF: Lastname.Firstname - INSURANCE
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10) HIPAA-OSHA CERTIFICATE*
*Title the PDF: Lastname.Firstname - HIPAA-OSHA
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*Title the PDF: Lastname.Firstname - ACLS
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*Title the PDF: Lastname.Firstname - BLS​
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NOTE: For all correspondences relating to Clinical Rotations, Hospital policies and Queen's University College of Medicine policies require that all students use the University-Issued Student Email Address. Documents in addition to those listed above may be requested and required, depending on the clinical site.