PROGRAM POLICY
All Basic Sciences Credentialing documents must be submitted and have a status of current and complete AT LEAST 60 DAYS PRIOR to the start of the Basic Sciences Program semester. Students are responsible for submitting documents, renewals, and updates in ensuring a current and complete Basic Sicences Credentialing File throughout the Program.
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Submit the GME PHOTO as JPG ONLY**
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​Submit ALL other documents as PDFs ONLY
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Submit each document Facing Right-Side Up
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Submit each document with a Title as Specified
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Documents must be submitted in proper Format and with Specified Titles to be accepted.
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1) COPY OF PASSPORT
Title the PDF: Lastname.Firstname - PASSPORT​​​​​​
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2) STUDENT VISA DOCUMENTS
COMPLETE the Student VISA Form
SUBMIT eCopies of All Documents to QUCOM PREP+
a) Student Visa Application Form H-2 (Certificate)
b) Original Birth Certificate or Notarized Copy of Birth Certificate
c) Two (2) Passport-sized photos
d) Application Fee​
Title the PDF: Lastname.Firstname - VISA DOCUMENTS​​​​​​​​​
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3) COPY OF GOVT-ISSUED ID
*COLOR Documents only
*COLOR GOVT-ISSUED ID (Passport or U.S. Driver's License).
*Non-U.S. residents must provide a color copy of Passport.
Title the PDF: Lastname.Firstname - OFFICIAL ID​​​
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4) CURRENT PHOTO ID
*For Official Student Digital ID and Campus Badges
*Forward-Facing with WHITE or LIGHT BEIGE Background
*Short, White, Student Lab Coat
*Professional Attire
*Clear and Current Photo Only
JPG ONLY**
Title the JPG: Lastname.Firstname - GME PHOTO
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​​​5) CURRENT-TO-DATE 2025 CV
*List current Medical School in the Education Section.
*Include all relevant updates.
Title the PDF: Lastname.Firstname - CV 2025
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6) HEALTH ASSESSMENT FORM
A completed Health Assessment Form from within the last one (1) year, prior to matriculation, must be submitted; or submit a completed QUCOM Health Assessment Form.
Download the Health Assessment Form (QUCOM)
*Print Form and take to Provider at Appointment.
*Form must be complete (write N/A for areas not applicable). Must include provider facility address and office stamp.
*Return the completed form via Form Instructions.
Title the PDF: Lastname.Firstname - HEALTH ASSESSMENT
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​​7) COVID-19 VACCINATION CARD
Full COVID-19 Vaccination is required.
*Must have a Completed Series:
*1 dose Johnson & Johnson; or 2 Doses (Pfizer-BioNTech, Oxford-AstraZeneca, Moderna, Sinopharm-BBIBP, and CoronaVac).
*Boosters are not required, but are encouraged.
Students with religious/medical condition preventing taking the vaccine must provide a letter from their religious leader (pastor, priest, etc) or physician on letterhead with contact information.
Title the PDF: Lastname.Firstname - COVID-19 VACCINATION CARD
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​​​​​​​​​​8) INFLUENZA VACCINATION (Seasonal Flu Shot)
*Must be Updated Every 1 Year.
Students with religious/medical condition preventing taking the vaccine must provide a letter from their religious leader (pastor, priest, etc) or physician on letterhead with contact information.
Title the PDF: Lastname.Firstname - FLU SHOT​​​​​
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​9) 10-PANEL DRUG SCREEN
Amphetamines
Methamphetamines
Barbiturates
Benzodiazepines
Marijuana/Cannabinoids
Cocaine
Opiates
Phencyclidine
Methadone
Propoxyphene
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*Must be Updated Every 1 Year.
*Must be Updated at least 30 Days Prior to Expiration.
*Urine or Blood is acceptable.
*Document cannot expire during a rotation or course of Programs.
Title the PDF: Lastname.Firstname - DRUG SCREEN
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​​10) IMMUNIZATIONS
​​​TDAP SERIES: Tetanus, Diphtheria, Pertussis​
*Vaccination must be no more than Ten (10) Years prior to matriculation.
*If TDAP Vaccination was more than 10 years ago, re-immunization is required.
*Must have had Booster within the Past 10 Years.
*Document cannot expire during rotation or Programs.​​​​​​​​​
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Results must be within one (1) year prior to matriculation.​
Results MUST include Quantitative Results/Lab Values
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Measles: Quantitative Titers within one (1) year prior to matriculation must show numerical results of a POSITIVE IgG antibody.
*Student/Patient Name, Collection Date, and Numerical Results must appear on the report.
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Mumps: Quantitative Titers within one (1) year prior to matriculation must show numerical results of a POSITIVE IgG antibody.
*Student/Patient Name, Collection Date, and Numerical Results must appear on the report.
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Rubella: Quantitative Titers within one (1) year prior to matriculation must show numerical results of a POSITIVE IgG antibody.
*Student/Patient Name, Collection Date, and Numerical Results must appear on the report.
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Varicella: Quantitative Titers within one (1) year prior to matriculation must show numerical results of a POSITIVE IgG antibody.
*Student/Patient Name, Collection Date, and Numerical Results must appear on the report.
HEP B: Quantitative Titers within one (1) year prior to matriculation must show numerical results of a POSITIVE surface antibody.
*Student/Patient Name, Collection Date, and Numerical Results must appear on the report.
Title the PDF: Lastname.Firstname - IMMUNIZATIONS
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11) PPD or QuantiFERON
A PPD or QuantiFERON is required.
*Must be Updated Every 1 Year.
*Must be Updated at least 30 Days Prior to Expiration.
*If a PPD or QuantiFERON is positive, then a Chest X-ray is additionally required.
*A Radiology report from the radiologist must be submitted (Documentation from only the primary care provider is not sufficient).
*Chest X-ray is Valid for 2 Years from Date of Service.
*Documents cannot expire during a rotation or course of Programs.
Title the PDF: Lastname.Firstname - PPD
Ttile the PDF: Lastname.Firstname - QUANTIFERON
Title the PDF: Lastname.Firstname - CHEST X-RAY
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12) YELLOW FEVER
Yellow Fever is currently optional.
Upload documentation if applicable.
Title the PDF: Lastname.Firstname - YELLOW FEVER​​​​​
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13) HEALTH INSURANCE CARD
Title the PDF: Lastname.Firstname - HEALTH INSURANCE
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*Exclusively via American Heart Association®
*Verifiable via QR Code and Course Completion eCard.
*Must be Updated at least 30 Days Prior to Expiration.
*Document cannot expire during rotation or Programs.
Title the PDF: Lastname.Firstname - AHA-BLS
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15) ACLS - ADV CARDIOVASCULAR LIFE SUPPORT
*Exclusively via American Heart Association®
*Verifiable via QR Code and Course Completion eCard.
*Must be Updated at least 30 Days Prior to Expiration.
*Document cannot expire during rotation or Programs.
Title the PDF: Lastname.Firstname - AHA-ACLS
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16) PALS - PEDIATRIC ADVANCED LIFE SUPPORT
*Exclusively via American Heart Association®â€‹
*Verifiable via QR Code and Course Completion eCard.
*Must be Updated at least 30 Days Prior to Expiration.
*Document cannot expire during rotation or Programs.
Title the PDF: Lastname.Firstname - AHA-PALS
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17) HIPAA TRAINING FOR HEALTHCARE WORKERS
*Course: HIPAA Training for Healthcare Workers
*Exclusively via HIPAA+Exams
*Verifiable via 360Training Certificate eVerification.
*Must be updated at least 30 Days Prior to Expiration.
*Document cannot expire during rotation or Programs.
Title the PDF: Lastname.Firstname - HIPAA TRAINING​​
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18) OSHA BLOODBORNE PATHOGENS TRAINING
*Course: OSHA Blood Borne Pathogens Training for Healthcare
*Exclusively via HIPAA+Exams
*Verifiable via 360Training Certificate eVerification.
*Must be updated at least 30 Days Prior to Expiration.
*Document cannot expire during rotation or Programs.
Title the PDF: Lastname.Firstname - OSHA BBP TRAINING​
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19) INFECTION CONTROL IN HEALTHCARE
*Course: Infection Control and COVID-19 in Healthcare
*Exclusively via HIPAA+Exams
*Verifiable via 360Training Certificate eVerification.
*Must be updated at least 30 Days Prior to Expiration.
*Document cannot expire during rotation or Programs.
Title the PDF: Lastname.Firstname - INFECTION CONTROL
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20) BACKGROUND CHECK
A Background Check is required annually.
*Must be Updated Every 1 Year.
*Must be Updated at least 30 Days Prior to Expiration.
*Document cannot expire during a rotation or course of Programs.
*Follow instructions on Background Check Site.
*NATIONAL BACKGROUND REPORT:​​
BACKGROUND CHECK for Canadian Students​
BACKGROUND CHECK for All Other Students​​​​​​
Title the PDF: Lastname.Firstname - BACKGROUND
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​​​​​​​​​21) VECHS FINGERPRINT - LEVEL II
To be implemented via American DataBank™ in Academic Year 2025-2026 (TBA)
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NOTE: Inquire with the QUCOM Administration (USA) for questions about required Professional Liability Insurances for Clinical Programs.
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NOTE: QUCOM secured an Institutional agreement with COMPLIO™ for all Credentialing, mandatory for all Queen's University College of Medicine students in Academic Year 2025-2026. Updates will post during the upcoming semester as to the transition.
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NOTE: For all correspondences relating to Clinical Rotations, Hospital policies and Queen's University College of Medicine policies require that students use the University-Issued Student Email Address. Documents in addition to those listed above may be requested and required, depending on the clinical site.​​​​​​​​​​​​​​​​​​​​​​​​​​