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University Handbook

UNIVERSITY POLICIES

QUCOM Policies Faculty Responsibilities

Queen's University College of Medicine

2023-2024

CODE OF HONOR AND ETHICS

Queen's University College of Medicine expects its students to live by a code of high standards, ethics, honesty, and integrity as future medical professionals and as any part of the academic environment. To that end, Queen's University College of Medicine does not tolerate any form of intellectual dishonesty. Students should demonstrate respect for the rights and well-being of others, both on and off campus.

POLICIES ON INSTRUCTOR/FACULTY APPOINTMENTS AND RESPONSIBILITIES

Instructors and Faculty members are expected to recognize their ethical responsibility to course material, students, and professional colleagues. Faculty must also recognize and accept the special responsibilities placed upon their profession and to exercise self-discipline and judgment in gathering and transmitting information.

Instructors and Faculty should acknowledge a responsibility to:

  1. the academic discipline they teach. They are expected to develop scholarly competence by practicing intellectual honesty, and avoiding personal conflicts of interest that may affect their instruction;

  2. teach the students using the best scholarly standards and to protect the principle of academic freedom. Using introspection in analyzing the quality of their instruction combined with fairness in presentation and evaluations, each faculty member must demonstrate a professional manner that encourages respect for them and the profession;

  3. interact with their colleagues in a professional, kind, and considerate manner. Instructors and Faculty should be objective in their exchange of objective criticism of thoughts and ideas held by other instructors and faculty. By showing respect for others they will foster a greater cooperation and sense of academic freedom to pursue the subjects of their responsibility;

  4. show respect for the policies and procedures of the University. Instructors and Faculty should respect department committees as a member or outside the committee. Instructors and Faculty members not serving on a particular committee should not interfere with the ongoing operation of that committee. Instructors and Faculty members must abide by the final decisions of the University regarding new policies and procedures.

  5. University policies must be approved by the appropriate Dean and then presented to the President, and ultimately to the and Board of Trustees for a final vote;

  6. avoid creating the impression that they speak or act for the University;

  7. remember that they are not only an instructor or professor in the classroom but on a greater scale a member of society that carries inherent respect for their position. By virtue of their specialized knowledge and their position as educators, obligations may weigh heavily on their university life and in their interactions in the general community. They should measure the urgency of these obligations in the light of their responsibilities to their taught courses, research, and ultimately to their institution;

  8. produce a course syllabus for each class taught and distribute these to each student the first week of classes. The syllabus must include the course objectives, grading procedures, number of exams and any assigned weighting, a complete listing of all required and recommended textbooks, and finally a listing of the dates and topics of all lectures and text assigned readings for each lecture;

  9. Department Chairs propose, supervise and at times conduct research studies;

  10. be in attendance for every scheduled class and examination. When this is not possible due to health or physical problem, they shall notify students and the Dean of Basic Sciences in advance of alternate arrangements for the missed class;

  11. conduct themselves in a professional manner and as such shall not physically or sexually harass students and shall not share living quarters with students or engage in private social meetings with students outside the campus.

  12. be on campus and on the first day of each semester unless absence is approved by the Dean.

INFORMATION AND TECHNOLOGY, SYSTEMS, COMMUNICATIONS, ONLINE BEHAVIOR AND PRIVACY POLICIES

As a Student, Assistant, Instructor, Professor, Faculty, Adjunct Faculty, Staff, Consultant, Affiliate, or Member of QUCOM, I have reviewed the QUCOM Information and Technology, Systems, Communications, Online Behavior, and Privacy Policies and I understand, acknowledge, affirm, and accept the rules, policies, and conditions therein.
A. QUCOM Information and Technology Services (QITS) may provide various computers in classrooms, in the computer lab, and in other places around the school (“QUCOM computers”). The following provisions apply to those computers, wherever located:
A1. Users may not install any software program or utility on any school computer nor tamper with, alter, copy, or delete any software program or utility from any school computer.
A2. Files saved to school computers are subject to deletion without notice. Users are responsible for saving their data to USB memory devices or to online services.
B. Misuse of computer or network resources, including but not limited to: use of another individual's identification or password; using computer or network resources to send anonymous, obscene, unwanted, harassing, or abusive messages; using computer or network resources in violation of copyright laws; use of computer or network resources to interfere with the normal operation of the university computer system; or any other violation of policies established by QUCOM Information and Technology and Systems (QITS) is prohibited.
C. Violation of any of these policies may result in:
C1. Removal of inappropriate material from the relevant IT resources;
C2. Suspension or termination of access;
C3. Disciplinary actions (up to and including termination of enrollment) in accordance with applicable University policy;
C4. Civil or criminal prosecution
D. Collegiality. Students, Assistants, Instructors, Professors, Faculty, Adjunct Faculty, Staff, Consultants, Affiliates, and Member of QUCOM commit to a spirit of collegiality and respect in both residential classes and the online environment. Students, Assistants, Instructors, Professors, Faculty, Adjunct Faculty, Staff, Consultants, Affiliates, and Members of QUCOM will be respectful, positive, and constructive when responding to all others, including students, assistants, instructors, professors, faculty, adjunct faculty, staff, consultants, affiliates, colleagues, peers, and University staff and administrators.
E. Humor and extraneous comments. In an online environment, sarcasm or certain types of humor can be misconstrued. Students, Assistants, Instructors, Professors, Faculty, Adjunct Faculty, Staff, Consultants, Affiliates, and Member of QUCOM shall strive to be aware of cultural differences among peers and colleagues and avoid humor related to controversial subjects or that might be misinterpreted. Students, Assistants, Instructors, Professors, Faculty, Adjunct Faculty, Staff, Consultants, Affiliates, and Member of QUCOM should also avoid extraneous comments that may be distracting, disruptive, or potentially offensive to others.
F. Prohibited behavior.
F1. Behavior toward community members. Students, Assistants, Instructors, Professors, Faculty, Adjunct Faculty, Staff, Consultants, Affiliates, and Member of QUCOM shall refrain from profanity, obscene content, threatening or abusive comments, online bullying, and cyber-stalking. Such behavior will not be tolerated and may subject offenders to sanctions, including suspension or termination of access; disciplinary actions up to and including termination of enrollment in accordance with applicable university policy; and civil or criminal prosecution. See the QUCOM Information and Technology Conditions of Use Policy.
F2. Class material, lectures, recordings, discussions, images or other materials. Students, Assistants, Instructors, Professors, Faculty, Adjunct Faculty, Staff, Consultants, Affiliates, and Member of QUCOM will not download, retain, publish, or post any material generated by students, assistants, instructors, professors, faculty, adjunct faculty, staff, consultants, affiliates, colleagues, peers, or University staff and administrators outside of immediate class. Students, Assistants, Instructors, Professors, Faculty, Adjunct Faculty, Staff, Consultants, Affiliates, and Member of QUCOM may not retain or post materials of other classmates, or colleagues, peers, instructors, professors, faculty, University staff or administrators, may not post any portion or image of live or asyn
chronous or syncrhonous classes to any medium outside those approved for a particular class. Students, Assistants, Instructors, Professors, Faculty, Adjunct Faculty, Staff, Consultants, Affiliates, and Member of QUCOM shall not share students' academic work, academic work, or any other academic work, including group work, in social media or other forums without explicit permission.
G. Privacy. Students, Assistants, Instructors, Professors, Faculty, Adjunct Faculty, Staff, Consultants, Affiliates, and Member of QUCOM shall not post photos, recordings or videos of classmates, colleagues, peers, instructors, professors, faculty, and University staff or administrators without their explicit permission on systems, networks, the internet, social media, or elsewhere.

Any Student, Assistant, Instructor, Faculty, Adjunct Faculty, Staff, Consultant, Affiliate, or Member of QUCOM who violates these policies or uses the Internet system for improper purposes shall be subject to discipline, up to and including expulsion and/or termination. The use of QUCOM's internet and email systems are intended for research, communication, and professional development. The confidentiality of any electronic message using QUCOM's email or Internet system should not be assumed. Even when a message is erased, it is still possible to retrieve and read that message. Email and Internet services, or any other network or computer resources, shall not be used for viewing, archiving, storage, distribution, editing, or recording of threatening, obscene, harassing or derogatory material. Viewing, archiving, storage, distribution, editing or recording, of any kind, of sexually explicit images, material of documents not pertaining to professor-approved coursework, is strictly prohibited. The University's Internet facilities and computing resources shall not be used knowingly to violate the laws and regulations of the United States, Barbados or any other nation, or the laws and regulations of any state, city, province or other local jurisdiction in any material way. Use of any company resources for illegal activity is grounds for immediate dismissal and we will cooperate with any legitimate law enforcement agency.

ACCEPTANCE OF INTERNET AND EMAIL USAGE POLICY

The following establishes operating principles and acceptable use policies as they relate to the students' use of the Internet and the email services provided by Queen's University College of Medicine. Any student who violates this policy or uses the Internet system for improper purposes shall be subject to discipline, up to and including expulsion. The use of QUCOM's internet and email systems are intended for research, communication, and professional development. The confidentiality of any electronic message using QUCOM's email or Internet system should not be assumed. Even when a message is erased, it is still possible to retrieve and read that message. Email and Internet services, or any other network or computer resources, shall not be used for viewing, archiving, storage, distribution, editing, or recording of threatening, obscene, harassing or derogatory material. Viewing, archiving, storage, distribution, editing or recording, of any kind, of sexually explicit images, material of documents not pertaining to professor-approved coursework, is strictly prohibited. The School's Internet facilities and computing resources shall not be used knowingly to violate the laws and regulations of the United States, Barbados or any other nation, or the laws and regulations of any state, city, province or other local jurisdiction in any material way. Use of any company resources for illegal activity is grounds for immediate dismissal and we will cooperate with any legitimate law enforcement agency.

 

TRANSCRIPTS

Students requesting an Official Transcript from QUCOM should consult the Queen's University College of Medicine Vanity Page on Parchment ®.

 

ADMISSIONS

Queen's University College of Medicine reserves the right to change entrance requirements, application procedures, and admission policies at any time and without prior notice. Upon receipt of an application, the Office of Admissions will provide a confirmation and inform of any missing documents or fees. After achieving "completed application" status, all materials received will be evaluated to determine if an interview will be granted. The interview is an important part of the decision-making process and does not itself constitute a guarantee of acceptance. Post-interview, the University will contact the applicant to convey the decision. If an applicant is accepted, he or she must submit a signed Acknowledgment of Admission with a non-refundable tuition deposit within ten days of notification in order to secure enrollment. Queen's University College of Medicine has a rolling admissions policy where it evaluates applications on an ongoing basis. It is advised that interested parties complete applications at least 2-4 months prior to the semester for which they seek enrollment. Applications are evaluated in the order in which they are received. As a result, openings in a given semester may be filled by those qualified applicants who apply sooner rather than later. Allow time for official transcripts, standardized test scores and letters of recommendation to be received by the Office of Admissions. Queen's University College of Medicine reserves the right to defer an application to the following semester if there are no available seats. Applicants to the University must follow the application process outlined by the University and meet the requirements for admission. The University has a rolling admissions policy where it evaluates applications on an ongoing basis. Only completed applications with all required supporting documents will be forwarded for consideration. Applicants who meet the general application requirements will be invited for an interview opportunity. Queen's University College of Medicine reserves the right to change entrance requirements, application procedures, and admission policies at any time and without prior notice. Upon receipt of an application, the Office of Admissions will provide a confirmation and inform of any missing documents. The interview is an important part of the decision-making process and does not itself constitute a guarantee of acceptance. If an applicant is accepted, he or she must submit a signed Acknowledgment of Admission with a non-refundable tuition deposit in order to secure enrollment. Applications are evaluated in the order in which they are received. As a result, openings in a given semester may be filled by those qualified applicants who apply sooner rather than later. Allow time for official transcripts and letters of recommendation to be received by the Office of Admissions. Queen's University College of Medicine reserves the right to defer an application to the following semester if there are no available seats.

TECHNICAL STANDARDS

Technical standards, as distinguished from academic standards for admission, consist of the minimum physical, cognitive, and emotional requirements to provide reasonable assurance that students can complete the entire course of study and participate in medical training and practice.

ACCOUNTS RECEIVABLE

All tuition and fees are expected to be paid according to specified due dates. Late payments are subject to a 10% fee. A reminder notice will be sent to students in the second week for those who have not made complete payments. All debts must be paid by the end of the fourth week of the semester or the student will be involuntarily withdrawn from enrollment and receive a "W" grade for all relevant courses. Standard cancellation and refund policies apply. Requests for extenuating circumstance consideration may be submitted in writing to the Chief Financial Officer for evaluation. Submittal of such a request does not guarantee it will be granted.

CURRICULUM AND SCHEDULING 

Queen's University College of Medicine reserves the right to change the curriculum at any time and without prior notice, and reserves the right to schedule lectures, laboratory sessions, conferences, and examinations at any time and on any day of the week, including holidays and weekends.

GRADUATION ELIGIBILITY

Graduation-eligible students are those who have satisfactorily completed the basic science and clinical program requirements as outlined for the 4-year or 5.5-year Programs. Students who wish to practice in the United States must pass the USMLE (Step 1, Step 2 CK and Step 2 CS) as well as all core examinations. All QUCOM financial obligations must be satisfied, including a $1000 graduation fee. Students must comply with the Code of Ethics and Honor at all times.

NON-DISCRIMINATION POLICY

Queen's University College of Medicine follows a non-discrimination policy, regardless of race, color, relegation, age, sex, disability, or national origin.

TEST ACCOMMODATIONS

Students with documented learning disabilities will be offered testing accommodations: An additional 50% test taking time and a separate room. Please complete the appropriate documentation as outlined in the USMLE guidelines and provide the University with supporting materials. Please contact the Office of Admissions for more details.

TUITION REFUND POLICY

Queen's University College of Medicine reserves the right to change its tuition and fees at any time and without prior notice. Seat Deposits are Non-refundable, as indicated on the Admissions Page. Students who officially withdraw from the University will have their refunds, if any, calculated according to the tuition refund schedule that is published in the student handbook and website. The percentage of refund is based upon the actual date of withdrawal recorded by the Registrar. This may not necessarily result in a refund and, in some instances, a tuition balance may still be due. Insurance and fees are non-refundable. Refunds are mailed directly to the student's permanent address by the Bursar's Office.

When withdrawing from the University, a student is required to complete and file the appropriate form before being entitled to any credit or refund of tuition. The completed document must be returned to the Office of the Registrar. Once the form is processed, it will constitute an official withdrawal from the University. Discontinued attendance or notification to the instructor or any other office will not constitute an official withdrawal.

The effective date of a withdrawal is normally the student's last date of attendance. The University's handling of tuition and charges corresponded with federal loan entitlement regulations, which are based on the period attended:

1. If a student withdraws prior to the start of a semester, no tuition charges are due.

2. If a student withdraws during the first 60% of a semester, tuition is prorated based on the number of days attended during that term. (There are three semesters per year).

3. If a student withdraws after the first 60% of a semester, full tuition/charges remain due.

4. For withdrawals during the first 60% of a semester, student loan entitlement is recalculated in accordance with federal loan regulations. If applicable, the University and the student are each proportionally responsible for returning "unearned" loan funds to lenders. In addition to the lender returns required by federal regulations, the University returns any remaining credit balance to lenders, which decreases the student's loan debt for that semester. All self-paying students (non-financial aid) who officially withdraw from the University during the first 60% of a semester may receive a tuition refund in accordance with the pro-rated tuition standard listed above.

Although a leave of absence may be authorized in limited circumstances, failure to return to school from a leave of absence is considered a withdrawal as of the last date of attendance.

Under federal regulations, a leave of absence must be requested and approved in advance, may not exceed 180 days, and may not be granted within 12 months of a previous leave of absence. An interruption of enrollment status that does not qualify as a leave of absence is considered a withdrawal as of the last date of attendance. Information about registration, benefits, and coverage is provided to students at orientation.

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