Policies and Procedures

 

Code of Ethics and Honor

Queen's University College of Medicine requests that its students make a personal commitment to live by a code of high standards, ethics, honesty, and integrity as both a future professional and while part of the academic environment. To that end, Queen's University College of Medicine students should avoid any form of intellectual dishonesty. They should demonstrate respect for the rights and well-being of others, both on and off campus.

 

Transcripts

Students requesting an official transcript from Queen's University College of Medicine should contact the QUCOM Office of the Registrar at registrar@qucom.edu.bb and/or consult Parchment Services.

 

Admissions

Queen's University College of Medicine reserves the right to change entrance requirements, application procedures, and admission policies at any time and without prior notice. Upon receipt of an application, the Office of Admissions will provide a confirmation and inform of any missing documents or fees. One week after achieving "complete application" status, all materials received will be evaluated to determine if an interview will be granted. The interview is an important part of the decision-making process and does not itself constitute a guarantee of acceptance. Approximately one week post-interview, the University will contact the applicant to convey the decision. If an applicant is accepted, he or she must submit a signed Acknowledgment of Admission with a non-refundable tuition deposit within three weeks of notification in order to secure enrollment. Queen's University College of Medicine has a rolling admissions policy where it evaluates applications on an ongoing basis. It is advised that interested parties complete applications 2-4 months prior to the semester for which they seek enrollment. Applications are evaluated in the order in which they are received. As a result, openings in a given semester may be taken by those qualified applicants who apply sooner rather than later. Allow time for official transcripts, standardized test scores and letters of recommendation to be received by the Office of Admissions. Queen's University College of Medicine reserves the right to defer an application to the following semester if there are no available seats.

Technical Standards

Technical standards, as distinguished from academic standards for admission, consist of the minimum physical, cognitive, and emotional requirements to provide reasonable assurance that students can complete the entire course of study and participate in medical training and practice.

Acceptance of Internet and Email Usage Policy

The following establishes operating principles and acceptable use policies as they relate to the students' use of the Internet and the email services provided by Queen's University College of Medicine. Any student who violates this policy or uses the Internet system for improper purposes shall be subject to discipline, up to and including expulsion. The use of QUCOM's internet and email systems are intended for research, communication, and professional development. The confidentiality of any electronic message using QUCOM's email or Internet system should not be assumed. Even when a message is erased, it is still possible to retrieve and read that message.

Email and Internet services, or any other network or computer resources, shall not be used for viewing, archiving, storage, distribution, editing, or recording of threatening, obscene, harassing or derogatory material. Viewing, archiving, storage, distribution, editing or recording, of any kind, of sexually explicit images, material of documents not pertaining to professor-approved coursework, is strictly prohibited.

The School's Internet facilities and computing resources shall not be used knowingly to violate the laws and regulations of the United States, Barbados or any other nation, or the laws and regulations of any state, city, province or other local jurisdiction in any material way. Use of any company resources for illegal activity is grounds for immediate dismissal and we will cooperate with any legitimate law enforcement agency.

Accounts Receivable

All tuition and fees are expected to be paid according to specified due dates. Late payments are subject to a 10% fee. A reminder notice will be sent to students in the second week for those who have not made complete payments. All debts must be paid by the end of the fourth week of the semester or the student will be involuntarily withdrawn from enrollment and receive a "W" grade for all relevant courses. Standard cancellation and refund policies apply. Requests for extenuating circumstance consideration may be submitted in writing to the Chief Financial Officer for evaluation. Submittal of such a request does not guarantee it will be granted.

Curriculum and Scheduling 

Queen's University College of Medicine reserves the right to change the curriculum at any time and without prior notice, and reserves the right to schedule lectures, laboratory sessions, conferences, and examinations at any time and on any day of the week, including holidays and weekends.

Graduation Eligibility

Graduation-eligible students are those who have satisfactorily completed the basic science and clinical program requirements as outlined for the 4-year or 5.5-year Programs. Students who wish to practice in the United States must pass the USMLE (Step 1, Step 2 CK and Step 2 CS) as well as all core examinations. All QUCOM financial obligations must be satisfied, including a $1000 graduation fee. Students must comply with the Code of Ethics and Honor at all times.

Non-Discrimination Policy

Queen's University College of Medicine follows a non-discrimination policy, regardless of race, color, relegation, age, sex, disability, or national origin.

Test Accommodations

Students with documented learning disabilities will be offered testing accommodations: An additional 50% test taking time and a separate room. Please complete the appropriate documentation as outlined in the USMLE guidelines and provide the University with supporting materials. Please contact the Office of Admissions for more details.

Tuition Refund Policy

Queen's University College of Medicine reserves the right to change its tuition and fees at any time and without prior notice. Students who officially withdraw from the University will have their refunds, if any, calculated according to the tuition refund schedule that is published in the student handbook and website. The percentage of refund is based upon the actual date of withdrawal recorded by the Registrar. This may not necessarily result in a refund and, in some instances, a tuition balance may still be due. Insurance and fees are non-refundable. Refunds are mailed directly to the student's permanent address by the Bursar's Office.

When withdrawing from the University, a student is required to complete and file the appropriate form before being entitled to any credit or refund of tuition. The completed document must be returned to the Office of the Registrar. Once the form is processed, it will constitute an official withdrawal from the University. Discontinued attendance or notification to the instructor or any other office will not constitute an official withdrawal.

The effective date of a withdrawal is normally the student's last date of attendance. The University's handling of tuition and charges corresponded with federal loan entitlement regulations, which are based on the period attended:

1. If a student withdraws prior to the start of a semester, no tuition charges are due.

2. If a student withdraws during the first 60% of a semester, tuition is prorated based on the number of days attended during that term. (There are three semesters per year).

3. If a student withdraws after the first 60% of a semester, full tuition/charges remain due.

4. For withdrawals during the first 60% of a semester, student loan entitlement is recalculated in accordance with federal loan regulations. If applicable, the University and the student are each proportionally responsible for returning "unearned" loan funds to lenders. In addition to the lender returns required by federal regulations, the University returns any remaining credit balance to lenders, which decreases the student's loan debt for that semester. All self-paying students (non-financial aid) who officially withdraw from the University during the first 60% of a semester may receive a tuition refund in accordance with the pro-rated tuition standard listed above.

Although a leave of absence may be authorized in limited circumstances, failure to return to school from a leave of absence is considered a withdrawal as of the last date of attendance.

Under federal regulations, a leave of absence must be requested and approved in advance, may not exceed 180 days, and may not be granted within 12 months of a previous leave of absence. An interruption of enrollment status that does not qualify as a leave of absence is considered a withdrawal as of the last date of attendance. Information about registration, benefits, and coverage is provided to students at orientation.